Slide deck (PDF) and audio recording with Spanish subtitles (available for 30 days after end of meeting).

Zoom Summary:

Westlawn discussed upcoming events and initiatives, including free immunization clinics, a new Public Health Training Assistant position, and a Walk, Bike, and Roll event. He also highlighted the need for classroom libraries and books, the new literacy curriculum, and the Parent Academy program. Lastly, he announced the retirement of a staff member, the hiring process for a new custodian, and the importance of staying updated with school news through various platforms.

Upcoming Immunization Clinics and New Position

Westlawn discussed the upcoming free immunization clinics for children in October and November, which are now updated on the Westlawn webpage. He emphasized the need for pre-registration for these clinics and encouraged parents to verify their children's vaccination status. Westlawn also mentioned a new full-time position, a Public Health Training Assistant, which is now available on the Westlawn webpage. He encouraged community members to apply or recommend interested individuals for the position.

Westlawn Holidays and Digital Citizenship Spirit Week

Westlawn announced that there would be no classes on the following days due to holidays: the next two days, the 14th, and the 21st. He also mentioned that the PTA, in cooperation with the PE teachers, was organizing a Walk, Bike, and Roll event on the 9th, encouraging students to walk, bike, or roll to school. Volunteers were invited to help with the event. Alanna discussed the upcoming Digital Citizenship Spirit Week, emphasizing the importance of internet safety and ethics. She mentioned that reminders in both English and Spanish would be sent home for the event.

Classroom Libraries, Autism Class Needs, Donations

Westlawn discussed the need for classroom libraries and books for the autism classes. He encouraged donations and mentioned a link to the Scholastic donation page. Westlawn also highlighted the need for a small refrigerator to store perishable items for the students. He thanked Miss Maxwell, Miss Duck, and others for their contributions to the program. Westlawn also mentioned that Ms. Lentz and Ms. Gwen, the lead teachers in the autism classes, are excellent.

New Literacy Curriculum and Parent Academy

Westlawn discussed the new literacy curriculum and encouraged staff to reach out to Ms. Bayer or Ms. Tice for further information. He also reminded the team about the food sharing program and the Parent Academy, a program designed to help parents prepare their preschoolers for elementary school and beyond. The Parent Academy takes place on Wednesdays from 10 am to 1:30 pm and is free to join. Westlawn also mentioned the upcoming custodial interviews.

Staff Retirements, Hiring, and School Partnerships

Westlawn discussed the retirement of David, a long-serving staff member, and the subsequent hiring process for a new custodian. Westlawn also highlighted the contributions of other staff members, including Morena Bermudez, Luis Guerra, Elmer Castillo, Ana Romero, and Rafael Sorto. The meeting also touched on the upcoming National Conference for Teachers of Mathematics in Chicago and the achievements of a teacher, Gretchen, who represented the school. Westlawn also mentioned the school's partnership with George Mason University and Old Dominion University for student teaching programs. Lastly, the importance of staying updated with school news through the website, Facebook, Instagram, and the Talking Points app was emphasized.

Slide deck (PDF) and audio recording with Spanish subtitles (available for 30 days after end of meeting).

Zoom Summary:

Westlawn and Alanna discussed the importance of digital literacy and the upcoming Digital Inclusion Week, highlighting resources available to families. They also announced various upcoming events, including a STEM event, a Staff Development Day, and a Digital Citizenship Spirit Week. Lastly, they discussed the need for volunteers to wash art smocks, the addition of new preschool autism classrooms, and the positive impact of the Cub Scouts and Girl Scouts organizations.

Digital Inclusion Week and Tech Skills Discussion

Westlawn and Alanna discussed the upcoming Digital Inclusion Week, which will take place from October 9th to the 13th. They highlighted the importance of computer literacy and technological skills in today's career paths, especially with the increasing use of technology in education. They mentioned that Fairfax County has a digital equity website that can support families, offering free Wi-Fi, borrowing a computer, free tech classes, and low-cost internet services. They also introduced Computer Core, a program specifically designed for adults looking to enhance their technological skills and improve their job prospects.

Upcoming Events and Opportunities Discussion

Westlawn and Hilda discussed various upcoming events and opportunities. They highlighted a STEM event, Steam Fest, happening this weekend at Mount Vernon High School, which is free and open to all. They also mentioned a Staff Development Day on the 14th, with no school for children. Westlawn reminded everyone about the next early release day on October 21st and the upcoming Chick-fil-a restaurant night on October 16th. They emphasized the importance of using the school's code when ordering through the Chick-fil-a app to benefit the school.

Advanced Academic Discussion and Spirit Week

Westlawn and Hilda discussed the upcoming Advanced Academic Full Time Referral Information Session on October 17th, which will be hosted virtually on Zoom. They emphasized that the session, facilitated by Miss Maxwell, would explain the process of referring children for Advanced Academic Placement. They encouraged all families to attend if interested in the program. Additionally, they announced the Thomas Jefferson Science Fair interest meeting scheduled for October 18th, which families could sign up for via a Google form. Lastly, they introduced the Digital Citizenship Spirit Week, spearheaded by Ms. Dushok, with daily themes to engage families in discussions about responsible technology use. They also invited feedback for their website's "Top 10 Things About Westlawn" page.

Volunteers Needed for Art Smock Washing and Umbrella Donations

Westlawn and Hilda discussed the need for volunteers to wash and dry art smocks used by children in their art program. They emphasized that this was not a weekly commitment, but rather a request for help when possible. They also expressed gratitude for recent umbrella donations and encouraged more donations to keep children and staff dry during rain. Lastly, they mentioned the addition of two new preschool autism classrooms and the need for increased recreational activities for the children.

Cub Scouts Membership Growth and Activities

Simone initiated a discussion about the Cub Scouts, expressing interest in growing their membership. She mentioned that the Cub Scouts, led by Allen Mohaber, have been involved in various activities such as cleaning up the discovery area and camping. Hilda and Westlawn acknowledged the organization's positive impact. Westlawn also shared that Troop 2387, a group of Girl Scouts, was invited to perform a flag ceremony in Washington, DC, for an advocacy agency.

Slide deck (PDF) and audio recording with Spanish subtitles (available for 30 days after end of meeting).

Zoom Summary:

Westlawn and Hilda discussed various upcoming events and activities at Westlawn, including the annual military service display, the start of the Steam Club and Drama Club, and the importance of parents being aware of their children's online activities during Digital Citizenship Week. They also announced an information session on the Advanced Academic Placement Referral and highlighted the importance of the Maker Space facility. Additionally, they discussed volunteer opportunities and donation requests, the importance of immunization for students, and the school's photo day and International Art Night.

Upcoming Events and Activities at Westlawn

Westlawn and Hilda discussed various upcoming events and activities at Westlawn. They highlighted the annual military service display, encouraging families to submit photos and service information of their military-affiliated members by November 1st. They also announced the start of the Steam Club and Drama Club, with the latter beginning the following week. Key dates included a 3-hour early release on Monday and Fall Picture Day on Tuesday. They also mentioned International Night and Art Night, scheduled for the following Friday, and a Book Character Dress-up Day with a costume parade.

Restaurant Night and Digital Citizenship Week

Westlawn and Hilda discussed the upcoming restaurant night event on October 16th at Chick-fil-a in 7 Corners. They emphasized the importance of using the code "Westlawn 24" in the app and clicking on the "Community Care Event" section before checkout to ensure proceeds go to the Westlawn PTA. They also encouraged attendees to share photos of their families enjoying the meals. The meeting then shifted to discuss Digital Citizenship Week, with each day having a specific theme. Westlawn and Hilda stressed the importance of parents being aware of their children's online activities and encouraged them to check their phones regularly. Lastly, they announced an information session on the Advanced Academic Placement Referral on October 17th via Zoom.

Advanced Studies Course and Science Fair Discussion

Hilda and Westlawn discussed the process of initiating the advanced studies course for students. They mentioned that Gretchen Maxwell, the head of the program, would facilitate a session to explain the referral process and answer any initial questions. They also highlighted the importance of the Maker Space, a facility available to all classrooms but utilized more by advanced academic placement rooms. Additionally, they announced an upcoming science fair hosted by Thomas Jefferson High School for Science and Technology for students in grades 5 through 8. The event would be held virtually via Zoom on Friday evening, and interested participants needed to register using a provided link or QR code.

School Events and Photo Day Update

The school will have its photo day on October 20th, with students' photos being taken and updated in the internal databases. Families can purchase the photos from Life Touch. The International Art Night will take place on October 25th from 5-7 PM, where families can bring food, perform, or participate in a parade with their children in traditional costumes. Students should dress as book characters for the Book Character Dress-up Day on October 31st, without masks or pretend weapons. The parade will be filmed and shared with families. Westlawn also mentioned an opportunity for children to visit Thomas Jefferson High School, which he described as a spectacular experience that could interest them in applying there one day.

Volunteer Opportunities and Donation Requests

Westlawn and Hilda discussed several volunteer opportunities and donation requests. They sought donations of new Gator balls for the PE team and umbrellas to keep children dry during transitions. They also requested donations of clean paint shirts from the art classrooms and books for the autism classrooms. Westlawn expressed gratitude to families who have already donated and assured that the umbrellas would be well taken care of. Hilda emphasized the importance of cleanliness and the need for sensory books for the autism classrooms.

Immunization Discussion and Clinic Information

Hilda and Westlawn discussed the importance of immunization for students, particularly in light of the state's stricter enforcement of required immunizations since the pandemic. They informed the families about free immunization clinics, with the next one scheduled for the following Monday. They also provided information about the location of the nearest clinic, Willard Health Center, and encouraged families to contact Miss Caballero for any questions or concerns about immunizations.

PTA Breakfast, Teacher Recognition, and Updates

The meeting began with Westlawn and Hilda expressing their gratitude to the PTA for providing breakfast to the staff on Monday. They also acknowledged the hard work of the teachers, particularly Miss Roundtree, who completed her professional learning to become a Global Classroom Project Teacher. The team also discussed the importance of estimation skills in math, with the staff and students participating in an estimation contest. Westlawn and Hilda encouraged everyone to follow the school on social media and sign up for the weekly family newsletter, titled the Feather Report. The conversation ended with Westlawn and Hilda welcoming a new special education teacher, Ms. Khadijah Nasiri.

Slide deck (PDF) and audio recording with Spanish subtitles (available for 30 days after end of meeting).

Zoom Summary:

Alanna and Hilda discussed the importance of disability awareness, individual reading plans for students, and digital safety resources. They also emphasized the need for a more structured and organized project approach, with clear roles and responsibilities, and the importance of collaboration and communication. Lastly, they discussed the logistics of their upcoming meeting, the process of nominating staff members for outstanding staff awards, and the upcoming events at their school, including the PTA election day and bake sale.

Disability Awareness and Digital Safety

Alanna and Hilda discussed the October focus on disability awareness and the introduction of individual reading plans for students at risk of developing reading comprehension issues. They explained that these plans are tailored to each student and are in addition to regular classroom instruction. They also highlighted the importance of discussing digital safety with children from a young age, introducing the Thorn digital safety resource. The resource includes discussion guides for parents and caregivers to help them have age-appropriate conversations with their children about online safety.

Enhancing Project Approach and Efficiency

The team discussed the need for a more comprehensive and detailed approach to their project, with a focus on the importance of understanding the customer's needs and pain points. They also emphasized the need for a more structured and organized process, with clear roles and responsibilities assigned to each team member. The team agreed on the importance of collaboration and communication, with regular check-ins and updates to ensure everyone is on the same page. They also discussed the need for a more efficient and streamlined process, with a focus on reducing unnecessary steps and improving overall productivity.

Westlawn Staff Award Nomination Process

Alanna and Hilda discussed the process of nominating Westlawn staff members for outstanding staff awards. They explained that the community is invited to nominate individuals and provide reasons for their nomination. The nominations are then reviewed by the staff in the building, who select the winners based on the number of nominations and reasons provided. The winners then move on to compete at the pyramid level, which includes all schools that feed Falls Church High School. The winners from each pyramid then compete at the regional level, with the six regional winners competing in the finals. The winners in each category are then chosen as the big cheese winners for the year. Alanna emphasized the positive impact of nominating someone for an award, as it can make their day.

Upcoming School Events and Deadlines

Alanna and Hilda discussed the upcoming events at their school. They highlighted the deadline for a family compact statement, which was due on November 8th. They also mentioned a baseball spirit day on Friday, followed by an international and art night. Alanna reminded everyone about a book character dress-up day on October 31st, asking participants to avoid masks and weapons. Hilda added that they were distributing bookmarks with ideas for book characters' costumes. They encouraged students to use their existing costumes for the event.

Expanding Bake Sale and PTA Election

Alanna and Hilda discussed the upcoming PTA election day and bake sale, which is expanding to two sites this year. They emphasized the need for volunteers to drop off baked goods and help sell them on the day of the event. Alanna mentioned that there are 55 slots available for each day, including the day before and the day of the event. Hilda suggested that people could use the days leading up to the event to practice their baking skills. They also encouraged families to participate in selling the baked goods, as it promotes civic engagement and can be a fun activity for children. Alanna concluded by reminding everyone of various volunteer opportunities available, including baking, selling, and nominating someone for an award.

Full-Time Positions and Upcoming Clinic

Alanna and Hilda discussed the need to fill two full-time positions: a Public Health Training Assistant and a Preschool Autism Class Instructional Assistant. They reminded everyone that the job descriptions and requirements can be found in the Feather report and will also be advertised on social media. They encouraged anyone with questions to contact Mr. Hill. They also reminded everyone about the upcoming free vaccination clinic at Frost Middle School on October 29th, which requires registration in advance. Lastly, they expressed gratitude to the Cub Scouts of Pack 675 and the 6th graders of Boy Scout Troop 140 for their efforts in cleaning up the courtyard, removing over 25 bags of debris.

We are proud to debut Community Conversations now in Canva! Canva slide decks are able to be linked in such a way that everyone can view them, and not just those with FCPS email addresses. Please enjoy our first Community Conversation slide deck in Canva! If you have suggestions for improvement, please send them to Ms. Dushok.

Since the Canva slide decks are also able to be read by screen readers, we will not be publishing the written AI Zoom Summary. Families can still listen to the recorded session in English or Spanish until it becomes unavailable after 30 days.

Slides deck from September 4.

Zoom Summary:

Quick Recap:

The team discussed the importance of regular school attendance, strategies to prevent absenteeism, and the benefits of the Title One Federal Grant Program. They also announced upcoming events, including a three-hour early release, a back-to-school night, a movie night, and a virtual initiative to expose children to medical professions. Lastly, they addressed concerns about traffic and speeding cars in the back of the school, and encouraged more families to join the PTA and volunteer in various programs.

Improving School Attendance and Support

Westlawn and Hilda discussed the importance of regular school attendance and the negative effects of chronic absenteeism on a child's learning. They emphasized the need for proactive strategies to support families and prevent absenteeism. Two strategies were outlined: a proactive approach involving the attendance team working with families to establish morning routines, and a reactive approach using an attendance dashboard to monitor and address absences. They agreed on the importance of tracking and communicating with families about their children's attendance, with notifications sent when a child reaches five absences. The ultimate goal is to ensure children attend school regularly to learn, grow, and thrive,

Title I Federal Grant Program Discussion

Westlawn and Hilda discussed the Title One Federal Grant Program, highlighting its importance and the benefits it offers. Westlawn emphasized the availability of detailed information about the program through a QR code and encouraged participation. They both stressed the significance of the grant in supplementing existing programs, providing funds for professional development and supplies, and enabling their school to offer programs like Avid. Hilda pointed out the grant's role in attracting and retaining staff and providing opportunities for students and teachers.

Title I Program and Upcoming Events

Westlawn and Hilda shared their experiences with the Title One program and discussed upcoming events. They highlighted a three-hour early release on September 16 and a back-to-school night on September 19, with the former being a new experience for the school. Westlawn also announced a movie night hosted by Cub Scout Pack 6, 7, 5 on the west lawn, which was free for all families and would support the scouts through the sale of popcorn. The event was confirmed to start at 7:15 PM on Friday.

Color Days, "Bandage Program," and Volunteer Opportunities

Westlawn and Hilda discussed the "Color Days" initiative to support kindergartners in learning their colors, with the following Wednesday designated as "Wear Orange Day." They also introduced the "Bandage Program," a virtual initiative to expose children to medical professions, starting on September 16. Issues related to a QR code and a link provided by Alanna for a program were addressed, with Westlawn eventually accessing the link. Lastly, they discussed upcoming volunteer opportunities for military families, with interested parties encouraged to contact Ms. Dushok, and shared personal anecdotes about family members who had worked at the Pentagon.

Scouts' Annual Cleanup and PTA Update

The Scouts, including Cub and Boy Scouts, will be volunteering at the Discovery Zone for their annual clean-up on September 9th, led by former Boy Scout Alanna. The team is also seeking consistent volunteers to support the library, particularly in restocking and checkout, due to the departure of Miss Diaz. Westlawn and Hilda emphasized the importance of the PTA and encouraged more families to join and make a donation. They also reminded the community about school procedures and introduced the new ESOL teacher, Mrs. Ahmad.

Addressing School Traffic and Speeding Concerns

Alanna raised a concern about traffic and speeding cars in the back of the school, which will be addressed in the weekly newsletter. Westlawn expressed worry about cars flying down the hill at high speeds and decided to implement speed bumps or a crosswalk. He also reminded families not to block the intersection and planned to encourage the community to help resolve the traffic issue.

Slide deck from September 11.

Zoom Summary:

Reflecting Upon September 11's Impact on Community

Westlawn and Hilda discussed the significance of September 11th, 2001, and its impact on their community. They noted that the flag at their school was flown at half-staff in remembrance of the tragic event. Westlawn reflected on how the event was a defining moment for those who were alive at the time, and how it has become a part of their collective memory. Hilda added that two adults in their community were not alive during the event, and it was difficult for them to fully understand its significance. They also acknowledged that the event was a sobering reminder of the importance of remembering and learning from history.

Early Release and Dismissal Time Confirmation

Westlawn and Hilda discussed the upcoming early release on Monday, where 763 students will be dismissed at either 12:30 or 3:30. They emphasized the importance of submitting a response to the Google form indicating the preferred dismissal time. Families who haven't responded or are unsure about their choice will be called to confirm their preference. The goal is to merge the responses into the school's communication system to send out a confirmation by Friday morning. If there's a miscommunication, families are encouraged to contact the school immediately.

School Schedule, Activities, and Lockdown Drills

Westlawn and Hilda discussed the school's schedule and activities. They mentioned two dismissal times, one at 12:30 PM and another at 3:30 PM, for children who choose to stay. They also discussed the importance of lockdown drills, which are required twice a year by Fairfax County. Westlawn and Hilda agreed to send out communications to parents before and after the drills to keep them informed. They also mentioned a short video created by Fairfax County to help parents understand the steps to take during a lockdown.

Lockdown Drill Preparation and School Safety Discussion

Westlawn and Hilda discuss the upcoming lockdown drill scheduled for next Monday. They plan to gather staff to review how to clearly introduce the drill to students. They emphasize the importance of addressing children's questions about school safety and violence, suggesting resources for families to have these conversations. Westlawn shares his experience of his daughter asking deep questions at bedtime. They also mention upcoming events like St. Patrick's Day.

Free Dental Clinic and Student Programs

Westlawn and Hilda discussed a free dental clinic hosted by a church, with preregistration starting on September 14th and actual appointments on September 28th. The clinic has limited space for 150 people. They also mentioned a high school student-led initiative called the Bandage Program, which aims to expose elementary and middle school children to medical careers. The program's first session is on September 16th. Lastly, they talked about the color day initiative, where students wear orange on Wednesday and yellow on the following Wednesday.

Upcoming Events and Activities at Westlawn

The meeting was primarily about the upcoming events and activities at Westlawn. The PTA had its first meeting, and a restaurant night was organized at a Lebanese restaurant, with orders to be placed by 5 pm on the 17th and picked up on the 18th. A portion of the proceeds will go to the West Lawn PTA for children and community use. Families were encouraged to take photos of their family enjoying the meal and share them with Ms. Dushok. The next event was the Back to School Night on September 19th from 4:30 to 6 pm, where families could visit classrooms and meet teachers. An Advanced Academic Programming Overview Information Meeting was also scheduled for September 24th from 5 to 6 pm, hosted by Miss Maxwell. Lastly, a volunteer opportunity was announced, where families could pick up a basket of paint shirts on Fridays to wash over the weekend.

Volunteering, FCPS CARES, and Attendance Importance

Westlawn and Hilda discussed the importance of volunteering and the benefits of submitting a form for the FCPS Cares initiative. They encouraged staff members to share their positive experiences with colleagues and highlighted the Blue Star Featured Family initiative. They also emphasized the value of consistent attendance at school, noting that 18 days of absence is considered chronic and can negatively impact a student's academic performance. Westlawn shared the positive impact of the Cub Scouts and Girl Scouts' visit to their discovery area, praising their hard work and the improved appearance of the area.

Slide deck from September 18, 2024.

Zoom Summary:

Quick Recap:

Westlawn and Hilda discussed upcoming events, reminders, and the successful implementation of the new literacy curriculum and the lockdown drill. They also highlighted important dates, including student holidays and a Hispanic Heritage Celebration, as well as an Advanced Academic Program Overview meeting and a school performance at a football game. Lastly, they encouraged parents to volunteer for a PTA event and to enroll in the News You Choose program for weekly updates. 

Upcoming Events and Team Reflections Discussion

Westlawn and Hilda discussed the upcoming events and reminders. Alanna mentioned that there wasn't much new information, but Christoph was expected to share his reflections on early release Mondays and the previous day's drill. Westlawn also acknowledged the presence of Ms. Dushock, their Technology coach, and Ms. Reyes, their family liaison. The team was encouraged to look forward to the upcoming events, but no specific details were provided.

New Literacy Curriculum and Lockdown Drill Success

Westlawn and Hilda discussed the successful implementation of the new literacy curriculum and the lockdown drill. They expressed gratitude for the community's support and the staff's hard work in ensuring children's safety during early release Mondays. Westlawn mentioned that they will not be sending out another form for requests and will continue with the same method of transportation for the next six early release Mondays. Hilda confirmed this and mentioned that they will have a community conversation with Miss Bear, the reading specialist, in the next week or two. They also discussed the importance of lockdown drills and expressed pride in the staff and children's response during the recent drill.

Upcoming Events and Celebrations Discussion

Westlawn and Hilda discussed upcoming events and dates. They highlighted that October 3rd and 4th are student holidays to celebrate Rosh Hashanah. They also mentioned a restaurant night at the Lebanese Taverna, where orders should be placed by yesterday and food will be delivered to the Kiss and Ride by 4 pm. They encouraged attendees to take photos of their family enjoying the meal and sharing it with Ms. Dushak. Additionally, they announced a Hispanic Heritage Celebration at Falls Church High School, which will include dancing, food, and a raffle, starting at 5 pm. The entrance for the event will be through door 7.

Upcoming School Events and Activities

Westlawn and Hilda discussed the upcoming events at the school. They mentioned the "Back to School Night" event scheduled for the next day, from 4:30 pm to 6 pm, where students and parents can visit classrooms and attend academic sessions. They also noted that higher turnouts are expected in primary grades. The following week, on the 24th, an Advanced Academic Program Overview meeting will be held in the library from 5 to 6 pm, led by Miss Gretchen Maxwell. Lastly, they announced that on September 27th, West Lawn students will perform the Star Spangled Banner at the Falls Church High School football game, with the game starting at 7 pm. They encouraged students to walk, bike, or roll to school on October 9th as part of the "Walk, Bike, and Roll the School Day" event.

PTA Events, Volunteer Opportunities, and School Celebrations

Westlawn and Hilda discuss an upcoming PTA event and encourage parents to volunteer. They mention volunteering opportunities to wash art smocks and submit staff recognitions through the FCPS Cares program. Westlawn reminds parents about the importance of attendance and offers support. They highlight celebrations on the school's Instagram page, including decorated classrooms for Hispanic Heritage Month. Westlawn and Hilda encourage parents to enroll in the News You Choose program for weekly updates. Maria inquires about playground usage on early release days, and Westlawn promises to clarify the guidance before the next early release.

Slide deck from September 25, 2024

Zoom Summary:

Quick Recap:

Alanna and Marcela discussed the school's agenda, including a special guest, Katie, and the introduction of the new assistant principal, Erin Tice. They also discussed upcoming events such as Green Day, Blue Day, and the annual STEMology STEM Fest, as well as the adoption of the Fairfax County's reading curriculum, Benchmark One. Lastly, they highlighted various school events and programs, encouraged donations for a food sharing program, and celebrated Mr. Paniagua's retirement.

Special Guest, New Assistant Principal, and Virginia Literacy Assessment

Alanna and Marcela discussed the agenda for the day, which included a special guest, Katie, who would provide information about benchmark and the new Virginia Literacy assessment called VALLSS. They also introduced the new assistant principal, Erin Theiss, who joined them from various locations due to her husband's military career. Marcela translated the discussion for the benefit of the attendees. Alanna mentioned that Erin's bio was already uploaded on their website for everyone to get acquainted with her. They also mentioned that Erin might join the community conversation later.

Food Sharing Program at Westlawn

Alanna and Marcela discussed the upcoming food sharing program at West Lawn, set to commence the following week. The program aims to reduce food waste by allowing students who finish their prepackaged school lunches to donate any unopened, shelf-stable items to a shared basket. Other students can then choose from the basket during lunchtime. They also expressed hope for a donation of a small refrigerator to expand the program to include refrigerated items like milk. Grade level teachers will explain the program to students this week, with a review in the cafeteria next week to ensure everyone understands the rules and that it's for everyone's benefit.

New Assistant Principal, Upcoming Events, and Benchmark

Alanna and Marcela welcomed Erin, the new assistant to the principal, to the school community. They expressed excitement about having a full complement of administrators to work on various projects. The staff also discussed upcoming events, including Green Day, Blue Day, the first Science Olympiad meeting, and the first day of HIPPY. They also mentioned a student holiday on Thursday and Friday next week and the annual STEMology STEM Fest at Mount Vernon High School on October 12th. The conversation ended with Alanna handing over the presentation to Katie for a discussion on the benchmark program. 

Fairfax County Reading Curriculum and Virginia Literacy Act

Katie discussed the adoption of the Fairfax County's reading curriculum, Benchmark One, which is evidence-based and includes phonics and knowledge building parts. She mentioned that the curriculum is aligned across the school, with different units for each grade level. Katie also explained that the Virginia Literacy Act involves assessments for students, with interventions for those who need additional support. Parents will be notified of any interventions through letters and updates in the parent view. Alanna and Marcela agreed to share relevant websites and social media updates for further information. Katie offered her assistance for any questions about the Virginia Literacy Act. 

School Events, Programs, and Community Engagement

The meeting involved Alanna, Marcela, and Katie discussing various school events and programs. They highlighted the upcoming Star Spangled Banner performance by students at the Falls Church High School football game and the Walk, Bike, and Roll to School Day on October 9th. They also discussed the Parents as Teachers program, where parents will teach Spanish phrases to teachers to help connect with Spanish-speaking families. The team also sought feedback on the school newsletter and encouraged donations of a small refrigerator for the food sharing program. 

Updates, Donations, and Celebrations

Marcela and Alanna discussed donating to Mrs. Maxwell's cause and submitting FCPS Cares nominations for impactful staff. They reminded attendees about attendance and promoted Instagram resources. They celebrated Mr. Paniagua's retirement with cake and showcased Ms. Rubinger's transformed classroom. They highlighted the 'Back to School Night' and 'Restaurant Night', encouraging participation and social media sharing. They emphasized staying connected through newsletters, social media, and the website, which provides class activity information for older grades. Alanna invited questions and hoped for Mr. Hill's recovery.

Slide deck from August 7.

No summary was generated for this meeting. Summaries begin at the August 21 meeting.

Slide deck from August 21.

Zoom Summary:

Quick Recap: Westlawn and Hilda discussed various updates and changes at the school, including new staff members, transportation challenges, and the relocation of some special classes. They also announced upcoming events, the need for volunteer support at the local library, and changes to the school's breakfast and lunch program. Lastly, they highlighted the school's calendar systems, the recent back-to-school experiences, and the reopening of the Westland PTA's online spirit wear store. 

Westlawn Community Conversation and Staff Introduction: Westlawn initiated the first community conversation of the school year, addressing some transportation challenges and expressing gratitude for the community's understanding. The meeting introduced new staff members, including Ms. Caballero as the student information assistant, Mrs. Este as the registrar, Miss Jacoby and Miss Johnson as counselors, and Miss Marissa Johnson as a replacement for Miss Malarkey. The team also welcomed a new social worker, Miss Cortez, and a family liaison, Mrs. Reyes. The importance of communication regarding student absences was emphasized, asking parents to keep the school updated.

Westlawn Updates and Volunteer Opportunities: Westlawn announced that the weekly family message, previously sent on weekends, will now be distributed every Thursday to ensure consistency. Hilda and Westlawn also discussed the need for volunteers to help prepare the Thursday folders, with Westlawn suggesting that parents could offer their time to assist their child's teacher. Additionally, Westlawn informed that the school's meal menu software has changed from Nutra Slice to Link LINQ Connect, which will host the school's menu information. 

School Updates and Portable Bathroom Issue: Hilda and Westlawn discussed the recent changes and additions to their school. Two new classrooms for preschool autism services were established, and a new quad with four interconnected rooms was added to accommodate the relocation of some special classes. The addition of a new health and social-emotional learning space and a new East social health space were also highlighted. However, the lack of a portable bathroom in the new quad was addressed as a current issue, with students being directed to use the main building's facilities before instructional classes to minimize lost instructional time. 

Upcoming Events and School Calendar Updates: Westlawn and Hilda discussed upcoming events and changes to the school's calendar. They advised using the school's website calendar for future events, as it is more accessible and up-to-date. They highlighted upcoming events including Labor Day break, PTA meetings, and the first of seven early release Mondays. They also noted that the back-to-school night would be held on September 19. 

Volunteer Support for Library: Westlawn and Hilda discussed the need for volunteer support at the local library and bookstore. They emphasized the importance of consistent volunteer work, such as helping with book checkout and reshelving, and encouraged families to get involved. Interested individuals were asked to contact Mrs. Hyer for more information and to express their interest. The opportunity to observe and assist with lessons led by the school's librarian, Mrs. Heyer, was also highlighted as a benefit of volunteering. 

Science Olympiad Coaching and PTA Board Update: Westlawn announced that Miss Rebecca Lentz, one of the new preschool autism classroom leads, will be coaching the science Olympiad after school. The school is seeking a volunteer representative from both staff and family to co-coach. This is a nationwide competition that Westlawn's children will have a full year of experience with. Hilda also invited volunteers for this activity, emphasizing its importance and the need for both staff and parent involvement. Additionally, the PTA board welcomed new members, including Mrs. Reina Alas, Mrs. Vilma Araceli, Miss Simone, Rose Deird Gillard, and Jordan Kislier. Alanna encouraged those who have not received communication from the PTA in the past to sign up for the Feather Report and PTA Newsletter. 

New Initiative and PTA Meeting Update: Hilda informed the team about a new initiative to merge the school community and the PTA list, aiming to bring the community closer together. Westlawn expressed gratitude towards Ms. Dushack for facilitating this change. The first PTA meeting under the new structure was announced for 6:30 PM on September 10th, and was to be virtual. Additionally, Westlawn reminded the team to complete a survey regarding plans for early release Mondays and to contact Mrs. Carpenter if interested in participating in the 'Olympia' program. The aim was to gather information to support children and families on these early release days. 

Family Literacy Program and Community Support: Hilda and Westlawn discussed the upcoming family literacy program, led by Ms. Reyes, which will be held in-person at Westlawn from September 17th, 6-8 PM on Tuesdays and Thursdays. The program is free and open to all families, with a focus on learning English and fostering community connections. Additionally, Westlawn announced that the congregation at St. Patrick's Church, led by Reverend Julie Bryant, will provide four meals during the family literacy program as a show of support for the community. 

School Breakfast/Lunch Program and Immunizations: Westlawn and Hilda discussed changes to the school's breakfast and lunch program, which now offers a variety of options for students to choose from, served on new carts. They noted some initial congestion but anticipated this to improve as students get used to the new system. They also emphasized the importance of up-to-date immunizations for all students, with the state of Virginia enforcing these requirements for the first time since the COVID-19 pandemic. They advised parents to contact Miss Caballero for any questions or concerns about vaccinations. Finally, they mentioned that the school has partnerships with Anther and United to assist with any issues related to vaccinations or healthcare. 

School Calendar Systems and Westlawn Recognition: Westlawn and Hilda discussed the school's calendar systems and highlighted that the website calendar, regularly updated by Ms. Dushock, is the best source for school-wide events, while the Schoology calendar is more suitable for individual class updates. They also informed that for detailed, individual event information, the Schoology calendar is still the best option. Additionally, they shared that Westlawn was recognized as a Virginia Naturally school for the second year, and encouraged everyone to learn more about this recognition. Lastly, they mentioned that their Instagram page, showcasing the first day of school and other events, is another means of communication. 

Back to School Experiences and PTA Update: Westlawn and Hilda discussed the recent back-to-school experiences and the emotional mix of feelings that come with it. They also talked about the reopening of the Westland PTA's online spirit wear store, with new staff jerseys and other merchandise planned. Hilda informed that the PTA will be opening a physical store soon and encouraged members to share their new ideas with PTA president, Mrs. Simone Rose. The conversation ended with Westlawn announcing that most meetings will be virtual, with an in-person meeting planned for December. 

Slide deck from August 28.

Zoom summary:

Quick recap

Westlawn and Hilda discussed various topics including safe student transportation, upcoming color days, the Bandage Program, and the importance of proper communication when a student is absent. They also praised the PTA for installing new water filters and announced personnel changes, including the introduction of a new counselor and the need for a full-time office assistant and part-time family liaison. Lastly, they discussed the logistics of early release Mondays and reminded everyone about the upcoming Labor Day break.

Safe Transportation, Community Use, and Surveys

Westlawn and Hilda stressed the importance of safe and organized transportation for students, particularly during drop-off and pick-up times, and requested parents to follow the 'kiss and ride' guidelines. They also introduced a new system for community organizations to use their space after school hours, requiring a 15-day advance request, and introduced Marcella, the office staff member in charge of building use and requests. Lastly, they reminded parents about the upcoming Labor Day break and emphasized the importance of a survey to determine the whereabouts of children on September 16th, urging all parents to complete the survey. 

Color Days and Cub Scout Movie Night

Westlawn and Hilda discussed the upcoming color days to support kindergarten, with the next one being 'wear red day' the following Wednesday. They also mentioned that the Cub Scout pack 6, 7, 5 would be having their first movie night, showing the film 'Migration'. The event, which is open to all, will take place on the west lawn next Friday, with the pack known for making the best popcorn. Hilda encouraged everyone to let the children enjoy the event.

Bandage Program and Virtual Workshops

Westlawn and Hilda discussed the Bandage Program, a youth-led initiative, and decided not to delve into further details at this time. They highlighted the importance of providing diverse opportunities for children in Northern Virginia and Fairfax County. They introduced a new virtual workshop program for children, focused on medicine and science, and encouraged community members to volunteer at the library and participate in the annual Discovery Zone Cleanup. They also announced the first PTA meeting of the year, emphasizing its role in enhancing the teaching and learning experience for children and families.

Proper Communication for Student Absences

Westlawn and Hilda emphasized the importance of proper communication when a student is absent, late, or needs to leave early due to a doctor's appointment. They stressed that parents should use the attendance email, parent view on the app, or call the school to inform them about their child's absence. Hilda also highlighted that it's crucial to inform the child's teacher about any absence or change in schedule through the "talking points" system. Westlawn and Hilda reiterated that school is essential, and students should attend unless they are sick or feeling unwell. They thanked the PTA for their efforts.

PTA's Water Filters and Classroom Transformations

Hilda and Westlawn praised the PTA for funding and installing new water filters in the building's bottle filling stations, which were expected to improve the students' health. They also discussed the annual summer process of preparing classrooms for the new school year, highlighting the significant effort put in by teachers and staff to clean, wax floors, wash walls, and move all materials out of the rooms. The conversation concluded with the term "glow up" being used to describe the transformation of the classrooms from their summer state to their pristine, ready-for-use condition.

Personnel Changes and Introduction Announcements

Hilda and Westlawn discussed personnel changes and introductions in their school. They welcomed a new counselor, Marissa Johnson, and said goodbye to Miss Diaz who had to leave due to family responsibilities. They also announced the need for a full-time office assistant and a part-time family liaison. Additionally, they revealed that they had obtained additional funding for a classroom monitor.

Early Release Mondays and Survey Responses

Westlawn and Hilda discussed the logistics of early release Mondays and confirmed that parents would be notified of any changes through a follow-up meeting next week. They also promised to keep children safe on these days, with further details to be provided the week before the 16th. Alanna's question about survey responses for early release Mondays was addressed, with Westlawn assuring that the planning team would review responses and facilitate enrichment opportunities for the remaining children. The conversation ended with a reminder about the upcoming Labor Day break.